The Purchasing Supervisor performs advanced purchasing functions, including evaluation of purchase requisitions to determine the procurement method that will provide the best value to the District. This position is also responsible for procuring construction, materials and services at the best value from a reliable source in accordance with applicable statute and the District’s purchasing policies and procedures. Under the direction of the Purchasing Manager, the Purchasing Supervisor coordinates the day to day activities of the purchasing function and activities of subordinates.
Essential Functions and Responsibilities:
- Works closely with Department Managers and Project Supervisors in the coordination of procuring and delivering materials for construction and major maintenance projects.
- Procure construction, materials and services over $75,000 using formal written bids such as Invitation to Bid (ITBs), Competitive Sealed Proposals (CSPs), Request for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information (RFIs), co-ops, Purchase Orders and inter-local agreements
- Award, approve (sign the order as purchasing agent designee) and issue purchase orders based on best value determination, with lowest cost being the primary ‘best value’.
Ensure all purchases conform to applicable statute, District policies, procedures and best business practices.
- Conduct extensive product research, exercise independent judgment in review of specifications and related documents, evaluate bids, and issue contracts.
- Develop reports for use by the Purchasing department in response to specific needs.
- Work effectively with internal and external customers to ensure completion of the entire purchasing cycle.
- Supervise and assist the Procurement Coordinator and subordinates as needed.
- Perform personnel evaluations.
- Demonstrate ability to influence without authority.
- Perform duties of subordinates in their absence.
Initiate and respond to correspondence as needed.
- Identify training budget needs
- Performance review alignment
- Job description review
- Maintain familiarity with strategic District levels of service
- Continuous improvement monitoring and innovation efforts
Perform other duties as required
- Five (5) years of professional level purchasing experience
- Knowledge of preparing and analyzing technical specifications and bids
- Ability to communicate effectively both orally and in writing
- Advanced computer proficiency in Microsoft products
- Two (2) years of supervisory experience
- Experienced leading teams
- Bachelor’s degree in business administration, management, accounting, materials management or related area
- Valid Texas driver’s license
- Purchasing Certification (CPPB)
Success Factors/Job Competencies:
- Knowledge of purchasing principles, methods and practices.
Problem analysis and resolution at both strategic and functional levels.
- Skilled in written and oral communications and establishing and maintaining effective working relationships.
- Ability to understand, interpret and apply Texas statutes governing the District’s purchasing function.
- Ability to organize and manage multiple priorities.
- Ability to initiate and process purchases and complex paperwork accurately.Physical Demands and Work Environment:
- The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field