Executive Assistant – Fort Worth TX

Job Title:   Executive Assistant                                                            FLSA Status: Non-Exempt

Department: Administrative Services                                                              Classification: N/A

Reports to:  TBD                                                                                             Safety Sensitive: No

                                                                                                                                   Supervises: No


Position summary:  


Support executives and administrative staff.  Provide administrative support and perform numerous duties, including but not limited to scheduling, writing correspondence, assisting visitors, routing callers, and answering questions and requests.


Qualifications required:


  • Bachelor’s degree or HS Diploma/GED plus four (4) years of related experience
  • Five (5) years of related experience
  • Advanced Microsoft Office experience
  • Must have professional appearance and demeanor
  • Excellent communication skills including phone and email etiquette
  • Must be flexible, personal, positive and cooperative
  • Experience with document management
  • Solid work ethic, attention to detail, initiative and resourcefulness
  • Experience managing projects
  • Ability to maintain confidentiality
  • Valid Texas driver’s license


Qualifications desired:


  • SharePoint experience


Essential functions and responsibilities:


  • Act as travel coordinator for Board members, executives and various staff; prepare itineraries; compile and maintain travel documents and reimbursements
  • Schedule appointments and meetings for executives
  • Act as Procurement Card Coordinator for various staff; maintain VIP card
  • Prepare agendas, minutes, and agenda items for board meetings and Advisory Committee meetings
  • Schedule Board Committee meetings
  • Process the check receipts in log daily
  • Provide backup support for Exec Admin team
  • Obtain signatures for District staff
  • Prepare petty cash reconciliation
  • Coordinate and communicate building janitorial and maintenance needs
  • Perform other duties as required



Success factors/job competencies:


  • Planning – ability to think and plan ahead
  • Time Management – ability to organize and manage multiple priorities
  • Initiative – proactive in planning and completing an action
  • Judgment – problem analysis and resolution
  • Comprehension – ability to understand information both verbal and written
  • Communication – ability to communicate effectively both verbal and written
  • Writing – ability to compose content with correct spelling and grammar


Physical demands and work environment:


The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time.
Lake Current Level Conservation Level* Level Difference**
Arlington 548.45 550.00 -1.55
Benbrook 683.99 694.00 -10.01
Bridgeport 831.32 836.00 -4.68
Cedar Creek 319.81 322.00 -2.19
Eagle Mountain 647.23 649.00 -1.77
Lake Worth 592.13 594.00 -1.87
Richland-Chambers 311.71 315.00 -3.29
*Conservation Level: The permitted level of water an entity is allowed to hold in a lake. Any amount above the conservation level is used for the temporary storage of flood waters and must be released downstream.
**Difference: Amount above or below conservation level.
For more information read our daily reports or the TRWD Lake Level Blog.

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