Document Clerk II

Position Summary:

The Document Clerk will assist various departments with their information management needs. This includes, but is not limited to, reporting, filing, document management, metadata, coordinating records storage, and assisting with the entry of records into the Electronic Document Management System (EDMS).

 

Essential Functions and Responsibilities:

  • Responsible for records storage areas; typical tasks include pulling files from hardcopy storage as requested, checking files out to staff, re-filing records, interfiling, updating inventories, and creating and labeling files as necessary
  • Assist staff with moving hardcopy records into the records storage areas; typical tasks include labeling boxes, moving boxes, organizing files and adding files into inventories
  • Respond to specific requests in searching, locating, retrieving and delivering information in either electronic or hard-copy format in a timely manner
  • Follows up with department staff on checked-out records to maintain accurate circulation information
  • Proactive in keeping records storage areas clean and neat
  • Maintain the highest level of confidently and integrity when handling records or information
  • Receive, sort and scan department documents with accuracy and meticulous attention to detail
  • Prepare new documents with the EDMS by applying all basic metadata
  • Responsible for following quality control processes to ensure the integrity of documents, electronic images and associated metadata
  • Communicate and review processes and issues with departmental staff that could affect program compliance and performance
  • Assist with disposition of obsolete records
  • Maintain familiarity with strategic District levels of service
  • Continuous improvement monitoring and innovation efforts
  • Perform other duties as required

 

Required Experience:

  • Three or more years experience with document or records management
  • Experience with scanning, digitizing, and document conversion
  • Proficiency in MS Windows applications
  • Solid work ethic, attention to detail, initiative, and resourcefulness
  • Excellent verbal and written communication skills

Desired Experience:

  • Experience using SharePoint

 

Required Education/Certification/License:

  • High School Diploma or GED
  • Valid Texas driver’s license

 

Desired Education/Certification/License:       

  • Bachelor’s degree from an accredited university in related field, or an Associate’s degree
  •  

Success Factors/Job Competencies:

  • Dependability – reliable in attendance, punctuality and trustworthy in word and action
  • Detail oriented – conscious effort to focus on impactful specifics
  • Organization – plans, implements and follows up on multiple projects and reports
  • Initiative – identifies problems, recommends solutions and implements new processes
  • Time Management – prioritizes tasks as needed to complete on time
  • Comprehension – understands information verbally and in written form
  • Writing – compose e-mails, letters, etc. using correct spelling and grammar
  • Communication – uses verbal and written tools effectively
  • Support – maintains a strong customer service ethic in all interactions

 

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical demands: While performing duties of job, employee is occasionally required to stand, walk, sit, and use hand to finger, handle, or feel objects, tools, or controls, reach with hands and arms, balance, stoop, talk or hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time.

 

Lake Current Level Conservation Level* Level Difference**
Arlington 549.40 550.00 -0.60
Benbrook 692.46 694.00 -1.54
Bridgeport 834.95 836.00 -1.05
Cedar Creek 321.94 322.00 -0.06
Eagle Mountain 648.05 649.10 -1.05
Lake Worth 593.19 594.00 -0.81
Richland-Chambers 315.05 315.00 0.05
*Conservation Level: The permitted level of water an entity is allowed to hold in a lake. Any amount above the conservation level is used for the temporary storage of flood waters and must be released downstream.
**Difference: Amount above or below conservation level.
For more information read our daily reports or the TRWD Lake Level Blog.

Check out the TRWD OneRain portal for a visualization of this information and more.

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