Administrative Assistant II

Position Summary:

 

Provides front office support for the Henderson Building. Operator for answering the District’s main phone number; greeting visitors; mail service for the building; meeting setups including order food as required; submitting AP paperwork for select staff; serving as Procurement Card and Travel Coordinator for select staff; ordering and stocking supplies; and building coordinator duties as assigned; coordinating service for office equipment.

 

Essential Functions and Responsibilities:

 

  • Answer main District phone number, responding to basic questions or directing callers to the appropriate staff member between the hours of 8:00am and 5:00pm
  • Greet visitors
  • Deliver outgoing office mail to and pick-up incoming mail from Administration office daily
  • Handle courier services as required
  • Submit Accounts Payable paperwork for assigned staff
  • Serve as Procurement Card Coordinator for assigned staff
  • Provide support as Travel Coordinator for flight, hotel, car rental, conference registration, per diem and expense reimbursement for all assigned staff
  • Responsible for meeting setups. May require ordering and/or picking up food for meetings
  • Order, stock and organize office, break room, and conference rooms and supplies
  • Coordinate service for office equipment in common areas as needed
  • Provide backup support with Administrative Services team as needed; including answering phones, assist guests, process incoming mail and accounts receivable
  • Monitor general cleanliness in work rooms, break room, and conference rooms
  • Maintain familiarity with strategic District levels of service
  • Continuous improvement monitoring and innovation efforts
  • Provide clerical support as requested
  • Perform other duties as required

 

Required Experience:

 

  • Two (2) or more years of administrative professional experience
  • Proficient with MS Office products such as Word and Excel
  • Excellent communication skills including phone and email etiquette
  • Solid work ethic, attention to detail, initiative and resourcefulness
  • Must be flexible, personal, positive and cooperative
  • Must be able to prioritize duties

 

Desired Experience:

 

  • Five plus (5+) years of administrative experience
  • SharePoint Experience
  • Advanced Excel experience
  • Maximo experience

 

Required Education/Certification/License:

 

  • High School Diploma or GED
  • Valid Texas driver’s license

 

Desired Education/Certification/License:    

   

  • Bachelor’s degree from an accredited university in related field, or an Associate’s degree

 

Success Factors/Job Competencies:

 

  • Dependability – reliable in attendance, punctuality and trustworthy in word and action
  • Detail oriented – conscious effort to focus on impactful specifics
  • Organization – plans, implements and follows up on multiple projects and reports
  • Initiative – identifies problems, recommends solutions and implements new processes
  • Time Management – prioritizes tasks as needed to complete on time
  • Comprehension – understands information verbally and in written form
  • Writing – compose e-mails, letters, etc. using correct spelling and grammar
  • Communication – uses verbal and written tools effectively
  • Support – maintains a strong customer service ethic in all interactions

 

Physical Demands and Work Environment:

 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Physical demands: While performing duties of job, employee is occasionally required to stand, walk, sit, and use hand to finger, handle, or feel objects, tools, or controls, reach with hands and arms, balance, stoop, talk or hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

  • Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time.

 

Lake Current Level Conservation Level* Level Difference**
Arlington 549.38 550.00 -0.62
Benbrook 693.00 694.00 -1.00
Bridgeport 831.71 836.00 -4.29
Cedar Creek 322.28 322.00 0.28
Eagle Mountain 647.00 649.10 -2.10
Lake Worth 592.22 594.00 -1.78
Richland-Chambers 314.89 315.00 -0.11
*Conservation Level: The permitted level of water an entity is allowed to hold in a lake. Any amount above the conservation level is used for the temporary storage of flood waters and must be released downstream.
**Difference: Amount above or below conservation level.
For more information read our daily reports or the TRWD Lake Level Blog.

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